Identifying the key stakeholders in my project is not enough. I need to meet with each one to fully understand how they will influence (or will be affected by) my project. And that is when I tend to make my next big mistake. I have no problem setting the meeting…but I often fail to prepare my questions ahead of time, and therefore fail to get the information I need to be successful in my project.
If I don’t have time to better prepare, the following questions can be used to help me in every stakeholder interview:
- From your perspective, what is the primary objective of this project?
- What are the specific deliverables (outcomes) you expect to be produced in this project?
- When are they expected? Who is responsible for them?
- How would you prioritize each one?
- Name those things that might be important, but not included in the scope of this project?
- What are your communication needs? What method should I use? How often should I communicate?
- Who needs to sign off that the deliverables met expectations? How will that be documented?
- What are the external constraints, restrictions, or limitations that could affect this project?
If you don’t have time to better prepare, this list will work for you too.
Thanks for listening.